Privacy Policy

Introduction & Institutional Alignment

The Bicol University - Movement for the Advancement of Youth-led Advocacy (BU MADYA) places a high premium on the privacy of its members, event attendees, and external partners.

This privacy framework is strictly aligned with the Data Privacy Policy implemented by the Bicol University Information and Communications Technology Office (BU ICTO). We ensure that any personal information collected through our operations is securely stored, properly maintained, and utilized exclusively for legitimate organizational and institutional purposes.

By accessing our web platform, applying for membership, registering for our events, or establishing partnerships with us, you consent to the collection and processing of your data as outlined in this policy.

Information We Collect

To effectively deliver our programs and services, we collect the following categories of information:

• Personal Identifiers — Your full name, student or employee ID number, college or unit, academic program, and year level.
• Contact Details — Active email addresses, mobile phone numbers, and emergency contact information when required.
• Organizational Affiliations — Information regarding your representation of specific CSOs, NGOs, or partner institutions during our events.

Purpose of Data Processing

Your personal data is collected and processed deliberately to:

• Authenticate Identity: Verify your standing within the Bicol University database and our organizational roster.
• Facilitate Engagement: Process event RSVPs, generate secure digital ticketing, and manage physical attendance tracking.
• Ensure Communication: Maintain an accurate channel for disseminating vital updates, event announcements, and partnership feedback.
• Service Delivery: Streamline the issuance of necessary documentation, such as e-certificates and post-event evaluations.

Data Sharing & Disclosure

BU MADYA acts as the primary controller of the data acquired through this specific platform. However, to maintain transparency and institutional integrity, this data may be requested by or shared with higher university bodies, such as the BU ICTO or the Office of Student Affairs and Services (OSAS), in strict accordance with university data privacy protocols.

Furthermore, we may disclose your information to:

• Trusted Service Providers
  Third-party infrastructure strictly necessary for our digital operations (e.g., secure cloud hosting and automated email delivery systems).
• Legal Authorities
  When compliance is formally mandated by law, government directives, or official university investigations.